Archive for June, 2006

RIFs, retirements and the power of words

Monday, June 12th, 2006

A reader asked me about job cuts and retirement, coincidentally(?) on the same day a story ran in the Daily News that painted a somewhat dire picture (more dire than our actual situation warrants, but I guess the power of words rests in the subjective translation of each reader). As the first chapter in the Navigant saga draws to a close and decisions start getting made, the next logical questions start with “How?”—How do we do it? How do we enhance revenue? How do we get more efficient? How do we make decisions about jobs, and how’s the process managed? My friend’s specific question was about employees who are close to retirement, and whether they would be given a chance to work through their term before they are “given the ax?” (his words). While I think that it’s still premature to assume that any specific job is destined for the chopping block, it’s a fair question, so I did a little asking around. Guess what? There’s a policy, number 3.7.13 in IHOP, “Reduction in Force.” 

I’ll save you the search: It says “Employees whose positions are subject to the RIF shall be notified in writing at least 60 calendar days prior to the elimination of the position. Employees affected by the RIF who are eligible to retire within six (6) months of notification date may maintain UTMB employment until the date of retirement eligibility.”

It’s important to remember that any sound decision has to be based on roles, not on individuals. It’s what one does, not who one is (nor how close one might or might not be to retirement), that ultimately has bearing on a decision. I remember the RIF in 1999. It wasn’t done willy-nilly; a lot of care and thought went into the process and into putting resources in place to help those affected. Normal attrition, unfilled positions, reaassignments and yes—retirement—helped us address a sizable chunk of our need. So friend, sit tight and let’s see what the dawn brings.

Chillin’ out with the summer campers

Friday, June 9th, 2006

I was at the Field House earlier this week, on one of my too infrequent visits, and was surprised to see the place overrun by a bunch of very happy and energetic kids. I figured out pretty quick it was Camp RAD, the asthma camp UTMB has been hosting each summer for more than 10 years. The kids were going swimming, and were very excited about it, and I couldn’t keep from grinning from my air conditioned side of the glass, as I pumped up and down on the Torture-matic 2000. I understand asthma; as a kid a long time ago, I remember making at least one trip to the hospital, gasping for air. My episodes were set off by feather pillows, I think, and probably not helped out by tooling around in the back of our family’s white Ford Falcon, windows up while my dad huffed a big Cuban cigar. I’m glad these kids are having fun, and even better, I know they and their parents will come away with a lot more knowledge to help manage the condition, to make their lives better.  

Kelly Hawes with the Daily News did a nice front page write up on the camp in today’s paper. If you missed it, here it is… 

A much-appreciated freebie

Thursday, June 8th, 2006

Many good things have come out of the Commit to Fit program. One such thing is “Personal Best,” a monthly digital newsletter that the institution subscribes to for the benefit and enjoyment of our campus community. It’s nothing fancy, but I really enjoy them and always learn something. If you’ve never seen it, take a look. Past issues are archived here. If you like what you see, thank Gerald Cleveland (of PMCH and the Field House), who makes it possible.

Short fuse and a long summer

Thursday, June 8th, 2006

It’s hard to believe this week is almost over; it’s been a blur. I caught myself doing a bad thing yesterday, and then I realized that there seems to be a lot of this “bad thing” going around. I was short-tempered, impatient, quick to respond in perhaps not the best way to the smallest perceived insult or injustice. I was in a bad place, being driven by that little cold chunk of reptillian brain that we all still have buried within us. As I became aware of it in myself, it was easier to see it in others, and that made it easier to understand and be more patient, to get to a better place. So what’s the source of all this crud? My guess—which is probably as good but no better that anyone’s—is a bunch of things. The elephant in the room is Navigant: many people are on edge, ready to hear something. There’s the heat and energy/fuel costs. There’s hurricane season. And there’s work, lots of it and more to come. But whatever the reason, if I’m aware of what’s going on in my head, I can choose how I’ll manage it, and while the summer may be long, maybe it’ll be long in a good way.

The word on benefits for next year

Monday, June 5th, 2006

This is one of those cases where no news is good news, at least for most of us. After many years of double digit premium increases for medical insurance, we’d become somewhat accustomed to those dire springtime early warnings: “Be ready to pay a lot more and get less.” I’ve seen an early draft of a presentation the Benefits Center is readying for campus, and I’m happy to report that this year, we’re not getting any less, and most are only paying a wee bit more.  

First, for those that are making changes that require “evidence of insurability” (EOI)—such as adding dependents or increasing life insurance—that’s being handled online this year and the dates will run concurrent with Benefits Enrollment, from July 1-31. In the past EOI started in June and was paper-based.

Most of us at UTMB lost the HMO option last year, except for about 700 employees and retirees who live outside Galveston County. These folks were able to be grouped with HMO Blue participants in the Houston area from M.D. Anderson Cancer Center and UT Houston. The HMO Blue medical plan will be offered to these folks again, but expect some fairly hefty premium increases, to the tune of 60-70%, according to the UT System Office of Employee Benefits. There’s also an out-of-pocket cost for employee-only HMO coverage, a first that I’m aware of for UT System. HMO rates are determined by the cost of providing HMO coverage to subscribers residing in a specific area, based on the utilization and price characteristics of that area. This is likely the last year for the HMO anywhere in the region.

For UT Select–Blue Cross Blue Shield, the PPO plan most of us have, the premium rate increase was 10%, but System is absorbing 4.5% with a bump up in premium sharing, so we’re left with a modest 5.5% to cover. For someone like me (I cover myself and my kids), this translates to an increase of about $8 a month. I can live with that. Just about everything else has stayed the same. Watch for details on the web, in the daily announcements, in your email and in Impact in the coming weeks.   

Starting the next chapter

Monday, June 5th, 2006

Late last week I shared an elevator at the Moody Medical Library with a young man who’d just picked up his commencement robe. We joked about how much blood, sweat and tears had gone into acquiring that “monkey suit”–and the doors opened and he stepped off to go meet friends or gather books or pay his last overdue book fine. With everything else that takes place at UTMB, with 13,000 of “us” and only a couple thousand students, sometimes it’s easy to forget that first and foremost, we are a university. It’s the first thing in our name, and why we came to be. All of us can be very proud of that part of our mission, whether we work directly with students or not. Our graduates are remarkable men and women, well-regarded and highly sought. They go to well-known places and do important work. And they take a piece of UTMB with them wherever they go. Congratulation to this weekend’s SOM graduates, and to the students of all UTMB schools who’ve donned their mortar boards and accepted a diploma this season. Well done.    

The Graying of UTMB

Thursday, June 1st, 2006

A document came across my desk this week that I found fascinating. It’s a presentation about workforce development and it outlines some good ideas, but what made my jaw drop was one slide about our workforce demographics. It says that in 2006, 31% of UTMB’s workforce is 55 or older, but by 2015, 61% of us will be 55 or older. More than 600 of us could retire this year, but in four years, another 1300 could retire—and by 2015, almost 2300 additional employees could retire! I know there are variables, questions and some assumptions here that I should check out, but when you talk about the impact of the Baby Boomers, here it is up close and personal.    

Fresh Navi-Info

Thursday, June 1st, 2006

Drs. Stobo and Karen Sexton spoke to a packed house this morning at the Hospital Leadership Team monthly meeting. The topic, as you guessed, was Navigant. There were some good questions and some information I’d not heard before. First, Navigant’s review is pretty much on schedule. They’ve got about another week of work to do out on the campus; they continue meeting with leadership and the steering committee each Friday morning. A preliminary report will be presented to the group in the middle of June; the formal report comes out in the middle of July (We have a Town Meeting June 29). Plans and changes should start being put in place by Aug. 1, some simple and obvious ones likely sooner. There was a question about the timeframe for implementing changes, and the answer was that it varies depending on the suggestion: it could be a few months or less, to as long as a few years. Dr. Stobo reminded attendees that the decisions about what we do are ours to make, but he went on to say that at other places where they’ve been, on average about 80-85% of what the consultant has suggested has been acted upon. I’ve sat in on several Town Meetings and other events where Navigant was discussed, and this one felt pretty good. There was a level of energy and understanding that overshadowed the natural concerns that accompany a process like this. If we’re going to be successful, people have to believe that what we do is important and worth doing to the best of our ability. That was the feeling that was conveyed by the 100+ people sitting and standing shoulder to shoulder in that hot conference room.